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Harvey Mudd College
Directr of of Alumni and Parent Relations
Description:
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What to include with your application: In addition to a Harvey Mudd College employment application available at www.hmc.edu/employment, please submit a resume and a cover letter describing your qualifications. All required documents must be submitted with your application in order to be considered for this position.
Information about the position: Salary is dependent upon qualifications. Usual working hours are Monday-Friday, 8:00 a.m.-5:00 p.m.; requires some evening and weekend hours plus local and regional travel. This is a full-time, 12-month, benefits-eligible, exempt position reporting to the Senior Director for College Advancement - Principal Gifts.
What the successful candidate will do: Through alumni and parent relations, communications and other means, the college seeks to foster deeper relationships and richer engagement with its alumni and parents. The Director of Alumni and Parent Relations will: provide planning and leadership in developing broader engagement opportunities for alumni and parents; coordinate the activities of the Alumni Association Board of Governors, parent volunteers and, as needed, student and community volunteers; oversee planning and execution of alumni and parent programs; develop and oversee an enhanced electronic engagement and communication strategy for alumni and parents; and lead and mentor two director-track professionals and one coordinator. In consultation with Advancement and campus leadership, the Director will support the identification, cultivation, and solicitation of alumni, parent, and friend donors while personally promoting the image and mission of the college.
Essential Functions:
Reporting directly to the Senior Director for College Advancement - Principal Gifts, the Director performs the following essential functions:
• Establish and build relationships with a wide range of alumni, locally, regionally, nationally and internationally; maintain regular communication with alumni through various media and means (e.g. personal contact and visits, web-based technology, social networks). Secure commitments from alumni to provide professional expertise and volunteer service and foster the effective use of that expertise and service in support of the college's goals. Establish an active personal travel plan to key regions annually to steward current alumni and parent volunteers and identify or recruit prospective new volunteers.
• Oversee planning and executing special and/or regional alumni and parent events that serve to increase engagement of these constituencies with the college. Coordinate attendance at these events by Advancement personnel and faculty, where appropriate.
• Serve as the college's primary liaison to the Alumni Association Board of Governors. Cultivate strong and productive relationships between Board members and administrative and academic leadership.
• Develop and manage a portfolio of alumni and parent relationships in coordination with other Advancement staff. Engage HMC trustees, faculty, staff, and students as needed to foster their effective support of Alumni and Parent Relations goals and efforts.
• Under the direction of the Senior Director, support the implementation of Alumni Weekend and reunion activities, which are overseen by the Office of Reunion Programming.
• Provide leadership and support to the director-track team members and other Advancement staff who will be responsible for planning and executing Family Weekend, Parent Orientation, Parent Appreciation activities and pre-frosh regional events each year.
• Partner with the Vice President of Admissions and Financial Aid, Admission Office's staff and alumni to strengthen the effective involvement of alumni in the Admission Office's recruitment strategies.
• Partner, in conjunction with other Advancement personnel, with the Dean of Students Office to jointly sponsor student/parent orientation activities, career networking opportunities, summer student/alumni activities, and other collaborative opportunities.
• Work with Advancement Communications to coordinate and support communications that enhance alumni and parent engagement, including the alumni section of the Bulletin publication and the E-Newsletters to alumni and parents.
• Lead the efforts to maintain and develop new forms of online and direct mail communications, utilizing resources from (but not limited to) the Career Services, Information Services, and Advancement Communications Offices.
• Work with Development Services to ensure alumni and parent database records are current and accurate.
• Develop and employ analytical tools and strategies to evaluate the effectiveness of alumni and parent relations programs.
• Develop and deploy effective methods of discovering constituents' programmatic interests and how effectively they are engaged with the college.
• Supervise two director-track and one coordinator staff positions, including goal-setting and performance evaluations.
• Prepare correspondence, activity reports and donor briefing materials.
• Staff college-wide committees as assigned.
• Manage all office budgets, reviewing these with the Senior Director on a quarterly basis.
• Participate in Advancement staff meetings, including those related to prospect management, event planning and coordination, office-wide budget and personnel reviews as well as strategy sessions with annual giving and major gifts.
• Keep current of college, alumni association, parent and student issues.
• Perform other duties as assigned.
What the ideal candidate will bring to this position and HMC:
Required Qualifications:
• Bachelor's degree.
• A minimum of seven years' experience in alumni and/or parent relations that includes planning events and programs; two to four years of fundraising and managerial experience.
• Possess and maintain a valid driver's license and driving record acceptable to the College's automobile insurance carrier.
• Demonstrated effectiveness of verbal and written communication, including the ability to give presentations and interact with diverse populations through a variety of media and means.
• Ability to think creatively and strategically in planning, executing and evaluating programs and events, along with a talent for motivating volunteers.
• Significant experience with volunteer management.
• Knowledge of and experience with fundraising, planning and hosting events.
• Leadership, enterprise, creativity and ability to work effectively with administrative and academic leadership, faculty, volunteers (alumni and parents), colleagues and students.
• Ability to exercise independence in undertaking responsibilities; strong organizational skills; and proven ability to meet deadlines, manage multiple priorities, and attend to details.
• Ability to manage budgets, analyze program costs, and provide timely reports.
• Knowledge of social networking and web 2.0 applications and strategies.
• Ability to work both independently and as a collaborative member of the diverse College Advancement team in support of office goals and the College's strategic vision.
• Ability to work weekends and evenings and travel frequently.
• Respect for high standards and the maintenance of confidential information.
Preferred qualifications:
Master's degree.
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