University of Michigan – DEI Program Coordinator

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. In your cover letter, please indicate how you discovered this opportunity.

To be considered for this position, apply directly here: http://bit.ly/2Yppzha. To learn more about our development community, including other opportunities, visit: www.giving.umich.edu/careers

Job Summary

Reports to: Director of Diversity, Equity, and Inclusion (DEI) Initiatives

Position summary: As DEI Program Coordinator, you will report to the Director of Diversity, Equity, and Inclusion (DEI) Initiatives. In this role, you will provide administrative and project support in advancing OUD’s five-year strategic plan for Diversity, Equity, and Inclusion. The Coordinator also provides general administrative support for the Director.

Fundraising staff, including our U-M student staff, must be able to grow, thrive and contribute openly to a diverse, equitable, inclusive workplace. OUD works to embody principles of diversity, equity and inclusion (DEI) in hiring and recruiting, onboarding and training, promotions and compensation, in our day-to-day work environment and in internal activities and communications. We strive to make the University’s donor pool more diverse and inclusive, and engage our development partners in other U-M schools, colleges and units in practices of DEI.

This is a full time, term limited position ending after two years from the hire date and is eligible for benefits. Before the end of the term limit, it could be considered for a term extension or for transition to an open-ended position.

Mission Statement
The Office of University Development maximizes private support for the University of Michigan through high-quality collaboration with the development programs of schools, colleges, and units. We also provide fundraising leadership through the stimulation and facilitation of healthy, productive and life-long relationships with our colleagues, alumni, friends, foundations and corporations.

The U-M development community is committed to attracting, developing and retaining a diverse and thriving workforce, and demonstrating respect and inclusivity for all.

Responsibilities*

Diversity, Equity, and Inclusion Administrative and Project Support (50%)

  • Administrative support for DEI Taskforce, Leadership Council, and cultural giving networks (e.g., scheduling, reserving room, prepping materials, note taking, follow up, etc.)
  • Administrative support for DEI internal working group and staff affinity groups (e.g., scheduling, reserving room, prepping materials, note taking, follow up, etc.)
  • Administrative support for DEI fundraising and volunteer activities.
  • Acting as first line of support for the various DEI groups and task forces to assist them in completing their objectives and deliverables.
  • Coordinating the effective scheduling of complex meetings and retreats, which may require coordination across the development community, anticipating needs and exercising discretion and judgment as top priorities.
  • Coordinating multiple input requests from university (e.g., collecting information for assessment and planning purposes, drafting documents for review, etc.)
  • Coordinating training needs (material prep, communication reminders, room scheduling, etc.)
  • Project coordination around action items detailed in the five-year DEI strategic plan.
  • Event design and coordination including attendee guest list, calendaring, catering, room reservation and set up (tables/chairs, technology, etc.), note taking, etc.
  • Other administrative duties as assigned.

DEI Communication, Stewardship, and Reporting (30%)

  • In collaboration with Director, DEI Fundraising and OUD Marketing & Communications team, create fundraising and volunteer collateral, from communication to stewardship pieces.
  • In collaboration with OUD Marketing & Communications team, create quarterly newsletter, infographic snapshot and annual report to keep staff updated on DEI progress and activities.
  • Coordinate unit stewardship meetings with Office of Diversity, Equity, and Inclusion (ODEI).
  • Report on and track all DEI related fundraising and programmatic activities in accordance with U-M ODEI requirements.
  • Lead and implement OUD DEI strategic plan updates.

General Administrative Support (20%)

  • Managing schedule for Director (e.g., communication, meeting requests).
  • Pcard hosting and reconciliation.
  • Prepping materials needed by Director daily.

Other administrative duties as assigned.

Required Qualifications*

  • Bachelor’s degree or equivalent combination of education and experience.
  • Two to four years progressively responsible administrative support experience, preferably in a fundraising environment.
  • Project coordination experience.
  • Deep commitment to and demonstrated success discussing, integrating, and promoting diversity, equity, and inclusion throughout a complex and dynamic organization.
  • Must be a self-motivated, highly dependable independent worker with the ability to efficiently and effectively prioritize work and problem solve without direct supervision.
  • Ability to manage multiple priorities and meet challenging and changing deadlines.
  • Excellent skills in the use of Google and Microsoft Office Suite (Word, PowerPoint, Excel, etc.)
  • Excellent verbal, written and organizational skills.

Desired Qualifications*

  • Excellent interpersonal and communication skills (both oral and written), sound organizational abilities, a high level of sophistication and maturity in social and professional settings, and a high degree of creative initiative.
  • Experience in creating databases and generating reports from a variety of internal databases.
  • Close familiarity with and commitment to higher education preferred.
  • Ability to work collaboratively with colleagues in a team environment.
  • Discretion and an ability to interact with high-level donors and the ability to maintain a high level of confidentiality.
  • Comfort with personal computers and software programs for retrieving, organizing and researching appropriate donor/prospect information, as well as data gathering and manipulation.
  • An ability and willingness to quickly learn the University history, mission, demographics, faculty, current programs, departments, etc., as well as the University culture to be able to persuasively articulate how Michigan distinguishes itself from peer institutions.
  • Passion and appreciation for the role philanthropy plays within public institutions of higher education and society as a whole.
  • Familiarity with University of Michigan guidelines and policies.

Application Deadline
Although the Posting End Date may indicate otherwise, this job may be filled and closed anytime after a posting duration of seven calendar days.

U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.

U-M EEO/AA Statement
For additional information about this position and to review other current openings in Development, please visit our website at: leadersandbest.umich.edu/careers/home